Observe experienced workers to acquire knowledge of methods, procedures, and standards required for performance of duties. Exercises common sense and good judgment in decision-making – is this something I can handle or do I need to escalate it? link, Assists the coordination of the European Goose Management Platform and the promotion of other initiatives related to sustainable use of waterbirds by, Customer service and communication skills are required; Must perform well under pressure and able to take direction, Must have effective rapport with staff, patients, vendors and visitors, Requires high degree of responsibility, accountability, flexibility, confidentiality and discretion, Must be self-directed and demonstrate initiative to seek and prioritize work, This position must have professional and clear communication skills at all times, Program and department support experience, Laboratory Research Operations support experience, Maintains all departmental functions in accordance with established departmental procedures and customer service standards, Administrative duties and responsibilities to include payroll functions, This position provides a variety of administrative and committee related support functions for laboratory research operations leadership, High school diploma or equivalent at minimum, Minimum of three (3) years previous office/clerical/administrative experience, Superior keyboarding skills and demonstrated proficiency with MS Office; to include Word, Excel and Outlook, Excellent verbal and written communication skills, business office organization protocols and procedures; ability to communicate, interpret and apply instructions to assigned activities, Excellent experience working with payroll systems, such as with KRONOS computer systems, The position requires flexibility, organizational and problem solving skills, superior written and verbal communication skills, and the ability to work with a variety of population demographics, Must have prior secretarial/office coordination experience, Will have familiarity with office organization protocols and procedures, Proficient with advance Microsoft Office applications, Will have familiarity with a timekeeping system and purchasing processes (Kronos and Lawson exp preferred), Minimum of three (3) years' secretarial/office coordination experience, The successful candidate will have excellent customer service skills, Will assist various members of the Supply Chain department with requested secretarial skills, Minimum of three (3) years' secretarial/office coordination exp, Must be self-motivated, proactive, energetic, creative and goal oriented, Must have excellent speaking, phone, and writing skills, Must be organized and efficient in completing tasks on time, Must have the ability to effectively and professionally interact with various representatives, departments, faculty, staff and vendors, Receives and greets guests, donors, vendors and those that arrive to the Foundation office, Answers the Foundation phone line, answering questions, and referring inquiries to the correct party, Updates various mailing lists and assists Development Officers in maintaining current database of prospects, Executes queries and exports information for the Development Officers as needed, Reviews and disseminates department mail, and initiates, composes and coordinates responses to correspondence and requests for information/action as appropriate, Composes routine memoranda and correspondence from brief verbal or written instructions that may deal with confidential or sensitive information and data, Responsible for meeting preparation, compiling materials, scheduling, preparing and distributing agendas, transcribing and distributing minutes of meetings, and handling special function requests, Initiates travel arrangements including transportation and lodging, prepares itineraries and maintains accurate records for reimbursement purposes. Responsible for screening members for Case Management eligibility. Additionally, you can search for office assistant jobs on Monster. You want to make sure … There is no sense coming to a job everyday if you don’t like the people you work with, Have an idea? Writing a great Manager Assistant resume is an important step in your job search journey. Assembles appropriate documentation to support expense reports, Ability to communicate, interpret, and apply instructions to assigned activities, Raiser's Edge software experience preferred, Demonstrates a high degree of technical competence, intrapersonal skill, and independent critical thinking and decision-making, Clinical administrative professional with the ability to appropriately coordinate and handle sensitive and confidential information, Managing multi-line phone and triage calls appropriately, Researching and coordinating business travel arrangements for proposal and implementation when approved; managing all associated documentation, Arranging and scheduling of meetings, managing complex calendars with frequent changes; preparation of meeting minutes requiring minimal review for context and content only, Preparing expense reimbursement reports, obtaining appropriate signatures and following processes through to completion, Preparation of Faculty promotion and tenure paperwork, updating CVs, and any other administrative requirements of the supported professionals, High school diploma or equivalent a minimum; associate's or above a plus, Minimum of three (3) years previous office/clerical/administrative experience, preferably in a medical and / or academic environment (physician administrative experience highly preferred), Superior keyboarding skills and demonstrated proficiency with MS Office; to include but not limited to Word, Excel, Outlook and PowerPoint, Excellent verbal and written communication skills, familiarity with medical terminology and clinic/business office organization protocols and procedures; ability to communicate, interpret and apply instructions to assigned activities, Uses discretion and judgment in handling confidential information; ability to work independently and collaboratively with little supervision, and to prioritize assignments as required, Administrative duties and responsibilities, Manages faculty calendars; Maintains non-conflicting daily schedule of appointments, meetings and clinic, Organizes administrative meetings; maintains and distributes meeting agendas and minutes, Works with grant administrator to ensure that all faculty grants, funding reports and required documents are submitted on deadline and in accordance with guidelines, Works in conjunction with research laboratory staff and external vendors to order all research supplies; maintains up to date inventory lists and files, Drafts and responds to correspondence in a professional manner; maintains both electronic and paper files, Triages calls from referring physicians and patients to appropriate clinical staff within the department, Answers telephone in a professional manner and provides clear, detailed and concise messages, Daily opens, reviews, prioritizes mail and drafts responses for routine correspondence; accurately types routine and complex faculty correspondence from handwritten and oral instructions, Frequently arranges for travel: airline, hotel, and ground transportation; Completes reimbursement and leave forms to comply with policy standards of Moffitt Cancer Center, Collects data for all effort reporting initiatives; Prepares reports and submits in a timely manner, High school diploma; associate's or above a plus, Minimum of three (3) years previous experience in an administrative role required; executive level experience preferred, Competencies of MS Office; to include but not limited to Word, Excel, Outlook and PowerPoint, Monitor and maintain the Hospitalist patient assignments of newly admitted patient population working with SJH Beds Department, SJHMG Hospitalist providers, and SJHMG Case Managers. 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